Jobsites & Estimates
Estimate. Track. Invoice. All from one place.
Build material and labour estimates before the job starts, track what's actually used during the job, and convert completed estimates into Wave invoices with one tap. The complete job lifecycle for contractors and field service teams.
Key benefits
Everything you need, nothing you don't.
Job-linked estimates
Create a material estimate attached to a named jobsite and customer. List every SKU and quantity you plan to use, plus labour hours and rates.
Actual vs estimated comparison
As materials are signed out and labour is logged, Safer Inventory tracks actual vs estimated quantities. Over-runs are flagged before they become surprises.
One-tap Wave invoice conversion
When the job closes, convert the estimate — adjusted for actual usage — into a Wave Accounting invoice in one tap. No re-entry.
Multi-job dashboard
See all open jobsites on a single dashboard with status, customer, estimated value, and days open. Nothing falls through the cracks.
Materials returned from jobsite
If materials are not used, sign them back into the warehouse. The estimate adjusts and those quantities are not included on the invoice.
Photo and notes per job
Attach notes and reference numbers to each jobsite. Keep all job context in one place for handover or dispute resolution.
How it works
Up and running in minutes.
Create the jobsite
Enter the job name, customer, address, and expected start date. Assign a team member as the job owner.
Build the estimate
Add material line items from your SKU catalog and labour line items with hours and rates.
Execute the job
Sign materials out of the warehouse to the jobsite as work proceeds. Log labour hours daily.
Close and invoice
Review actual vs estimated, make any adjustments, and push the Wave invoice. The job is closed and archived.
Who uses this
Built for businesses like yours.
- HVAC contractors estimating parts and labour for installation jobs
- Electricians tracking wire, fixtures, and hours per job
- Plumbers estimating pipe, fittings, and labour before each call-out
- General contractors managing material lists per construction phase
- IT service businesses estimating hardware and installation time
- Landscaping companies tracking mulch, plants, and labour per project
FAQ
Common questions, straight answers.
Can multiple team members work on the same jobsite?
Yes. Any team member with access can log materials and labour against a jobsite. All contributions are tracked individually.
What if the estimate changes during the job?
You can edit the estimate at any time. Safer Inventory tracks the original estimate and all revisions with timestamps.
Can I invoice without a Wave account?
Yes. If you don't use Wave, you can export the job summary as a PDF or CSV for use with any other accounting system.
Run tighter jobs and invoice faster
Free plan available. Built for contractors and field service teams.